This Privacy Policy outlines how SYNAPSYS CYBERSECURITY SL (“Zynap,” “we,” or “us”) collects, processes, and protects personal data submitted through its website (“Site”). Zynap is committed to complying with Regulation (EU) 2016/679 (General Data Protection Regulation, or GDPR) to ensure that personal data is handled lawfully, transparently, and securely.
The Site is intended strictly for professional use by companies, organizations, and individuals acting in a business capacity. Zynap does not target or expect to receive personal data from consumers or users acting in a personal capacity. By submitting data through the Site, you confirm that the information provided is related to your professional role or business activities.
1. Who is the Data Controller?
Zynap, a company incorporated under Spanish law, trading under corporate name SYNAPSYS CYBERSECURITY SL ( “Zynap”), a company duly incorporated under Spanish law. Zynap is headquartered at Avda Diagonal 590, 2-2, 08021, Barcelona, Spain, with Tax Identification Number (NIF) B19739333. Thus, Zynap is the data controller responsible for personal data collected via the Site.
As the data controller, Zynap determines the purposes and means of processing personal data in compliance with GDPR requirements. If you have any questions regarding this Privacy Policy or how your data is processed, you may contact us at [email protected].
2. What Personal Data Do We Collect?
Zynap collects professional contact information that you voluntarily provide when filling out contact forms or submitting inquiries through the Site. This data typically includes your name, professional email address, phone number, job title, and any other details you include in your communication.
The Site is not intended for use by individuals acting in a personal or consumer capacity. We explicitly request that any data submitted is professional in nature and relevant to business interactions with Zynap. Any submissions containing personal consumer data will not be processed, and Zynap may take steps to delete such data.
In connection with our marketing activities, Zynap may collect additional data, including identifiers, professional or employment-related information, and activity information, such as your registration for webinars, subscription to newsletters, or attendance at conferences or events. We may also collect information from phone calls or in-person interactions at events. This allows us to better tailor our marketing and communications to your professional interests.
It is your responsibility to ensure that the data you provide is accurate, complete, and up to date. Should your professional contact details change, you must notify us promptly to ensure that our records remain current.
3. How Do We Use Your Personal Data?
Zynap processes professional contact data exclusively for legitimate business purposes, including responding to inquiries, managing professional communications, and providing information about our services. Data submitted through the Site is used to facilitate business relationships and ensure that we can respond effectively to requests relevant to our operations.
We may also use your data to provide updates about Zynap’s services or solutions, but only where you have explicitly requested such information or consented to receive it. Zynap does not use personal data for marketing to consumers or for purposes unrelated to professional activities.
Data collected through marketing activities may also be used to tailor communications to your professional interests, recommend products and services that may be relevant to you, notify you of upcoming events, and improve Zynap’s offerings. For example, we may use your data to send you newsletters, announcements, or invitations to webinars or conferences, provided you have given the necessary consent.
4. Legal Basis for Processing
The processing of professional contact data by Zynap is carried out in compliance with GDPR. The primary legal bases for processing are:
- Consent: When you voluntarily submit professional contact data through the Site, you consent to its processing for the purposes outlined in this Privacy Policy.
- Legitimate Interest: Zynap processes data based on its legitimate interest in responding to business inquiries and maintaining professional communications.
For marketing activities, the legal basis may be your explicit consent when you register for specific events or subscribe to newsletters. Additionally, where appropriate, Zynap may process your data based on legitimate interests to inform you about relevant services or events aligned with your professional role.
You may withdraw your consent at any time by contacting us at [email protected]. Upon withdrawal, we will cease processing your data for the purposes covered by your consent.
5. Data Retention
Zynap retains professional contact data only for as long as necessary to fulfill the purposes for which it was collected or to comply with applicable legal obligations. Data submitted through the Site will typically be retained for up to two years following the resolution of the inquiry, unless further retention is required by law or for the exercise of legal claims.
For data collected through marketing activities, the retention period may vary depending on the nature of the activity. For instance, information related to event participation may be retained to provide follow-up communications, while newsletter subscriptions will be managed until you opt out or withdraw your consent.
Once the retention period has expired, your data will be securely deleted or anonymized. If you request deletion of your data before the end of this period, Zynap will comply, provided that no overriding legal or regulatory obligations require its retention.
6. Data Sharing
Zynap does not sell or trade professional contact data. However, we may share such data with trusted service providers who assist in managing the Site or facilitating business communications. These third parties process data solely on Zynap’s behalf and are bound by strict confidentiality and GDPR-compliant agreements.
In the context of marketing activities, Zynap may share your information with event organizers, designated event sponsors or technical partners. For example, if you attend a Zynap-hosted webinar or conference, your details may be shared with co-sponsors to provide follow-up communications or updates related to the event. Such sharing will only occur where necessary and in accordance with your consent.
Zynap may also share professional contact data to comply with legal obligations, respond to regulatory requests, or defend against legal claims. Any such sharing is conducted with appropriate safeguards to ensure data protection and security.
7. International Data Transfers
If professional contact data is transferred outside the European Economic Area (EEA), Zynap will ensure that such transfers are conducted in compliance with GDPR requirements. This may involve using standard contractual clauses approved by the European Commission or other mechanisms designed to provide equivalent protection for your data. For more information about international data transfers, please contact us at [email protected].
8. Your Rights
As a professional submitting data under GDPR, you have the following rights regarding your personal data:
- Access: You may request information about the data Zynap holds about you and how it is processed.
- Rectification: If your professional contact data is inaccurate or incomplete, you may request corrections.
- Erasure: You may request the deletion of your data when it is no longer necessary for the purposes for which it was collected.
- Restriction: You may request the restriction of processing in certain circumstances, such as when the accuracy of your data is contested.
- Portability: You may request your data in a machine-readable format and have it transferred to another controller where applicable.
- Objection: You may object to the processing of your data based on legitimate interests unless Zynap demonstrates compelling legal grounds to continue processing.
- Withdraw Consent: You may withdraw your consent for data processing at any time.
For marketing-related data, you may opt out of receiving communications at any time. This can be done by clicking the unsubscribe link in marketing emails or contacting us directly at [email protected].
To exercise your rights, contact us at [email protected] and provide details of your request along with proof of identity. If you believe your rights have been violated, you may also file a complaint with the Spanish Data Protection Agency (AEPD) at www.aepd.es.
9. Security Measures
Zynap implements robust security measures to protect professional contact data against unauthorized access, alteration, or destruction. These measures include secure storage, encryption, and access controls designed to ensure the confidentiality and integrity of your data.
While Zynap takes extensive precautions to safeguard your data, we cannot guarantee absolute security due to inherent risks associated with online data transmission. Users are encouraged to access the Site within secure environments and to maintain vigilance regarding their own digital security.
10. Updates to This Privacy Policy
Zynap reserves the right to amend this Privacy Policy to reflect changes in applicable laws or business practices. We encourage you to review this Privacy Policy periodically to stay informed about how we process professional contact data. For any questions or concerns, contact us at [email protected].